Aging Dunning Run

Finance / AUTOMATE.md

Every Tuesday and Thursday at 8:00am, pull the AR aging and email each AR contact the invoices now past due for their customer.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

Overdue invoices chased on a fixed cadence
No customer contacted twice in one week

How it runs

1. Starts
Every Tuesday and Thursday at 8:00am
2. Reads
the AR aging
3. Delivers to
Email
4. You decide
Approve each time, or let the steps you trust run. Your choice.

Why finance teams set this up

Collections depends on whoever happens to notice the aging report, and that person is usually busy. Invoices reach ninety days before a single reminder goes out, by which point the customer has usually raised a dispute. Cash forecasts absorb the surprise and the write-off conversation arrives too late to change the outcome.

See the whole job: Collections and Dunning

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

Change when it runs
Move it to another day or time, or start it when something arrives, like a new email.
Add your own rules
Limits, exceptions and what good looks like go in the same file, in plain words.
Decide what waits for you
Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It does the checking. You approve what gets paid and posted.

Nothing paid or posted on its own
Payments, journals and approvals stay with you. It prepares them and flags what doesn't match.
Undo what you don't want
Every step is recorded, and a file it changed can be put back.
Only the books you open to it
Each automation reaches only the folders and systems you connect for it.

Aging Dunning Run

Approve before it sends the email?

ReviewApprove

Before you download.

Where does it run?: On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?: Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?: It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?: Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?: No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Instead ofGood atWhere it stops

Rules in your accounting software

Coding recurring transactions the same way every time.

They can't read an unusual invoice, ask the requester a question or explain why a match failed.

Flowchart automation tools

Moving data between apps at high volume.

Every exception becomes another branch someone has to build, test and maintain.

AI chat assistants

Explaining a document when you paste it in.

Nothing happens until you come back and ask again, and the procedure lives in a chat.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Dispute Expiry Watch

Every business day at 8:00am, check open billing disputes and email the AR lead any dispute expiring in the next seven days.

Every business day at 8:00am

Past-Due Escalation

Every Monday at 8:00am, send the controller every invoice over sixty days with the amount, the customer, and how many reminders have gone out.

Every Monday at 8:00am

Related workflows

Financial reporting

Produce the management pack from closed figures that tie to the ledger, with every line traceable to the transactions behind it.

Write your own

Vendor payment tracking

Hold the payment run, the remittance advice, and the outstanding check register in step, so nothing is paid late, twice, or into a voided account.

1 automation

Budget monitoring

Compare actual spend to the approved plan each period and surface the overrun while there is still budget left to move.