Posting freshness check

HR / AUTOMATE.md

Every second Tuesday, check the live job postings for closed or outdated listings and draft a refreshed version with the current comp band.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

Fewer expired postings
Current comp on every ad

How it runs

1. Starts
Every second Tuesday at 10:00am
2. Reads
live job postings
3. Delivers to
Email
4. You decide
Approve each time, or let the steps you trust run. Your choice.

Why recruiters and HR teams set this up

Recruiters build sourcing lists in one tool, message candidates from another, and track follow-up dates in a spreadsheet nobody opens. Interested people go quiet for weeks, and the same strong candidate gets contacted twice because no one can see who was already reached.

See the whole job: Candidate sourcing and outreach

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

Change when it runs
Move it to another day or time, or start it when something arrives, like a new email.
Add your own rules
Limits, exceptions and what good looks like go in the same file, in plain words.
Decide what waits for you
Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It reads and ranks. People decide about people.

It never rejects anyone
It ranks and summarizes against your written criteria, with a reason for each. Every decision stays with you.
Undo what you don't want
Every step is recorded, and a file it changed can be put back.
Candidate data stays contained
Each automation reaches only the inbox and folders you connect for it.

Posting freshness check

Approve before it sends the email?

ReviewApprove

Before you download.

Where does it run?: On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?: Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?: It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?: Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?: No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Instead ofGood atWhere it stops

Your applicant tracking system's automations

Moving candidates between stages and sending template emails.

They can't read a CV against your real criteria or explain why someone made the shortlist.

Flowchart automation tools

Copying records between HR apps.

Every exception becomes another branch someone has to build and maintain.

AI chat assistants

Summarizing a CV when you paste it in.

Applications keep arriving while nobody is asking, and the criteria live in a chat.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Outreach follow-up nudge

When a candidate record has had no contact for five days, post a reminder with the name, the role, and the last contact date.

When a candidate has no contact for 5 days

Sourcing list pipeline

Every Monday morning, turn each new name on the sourcing list into a short outreach draft with a follow-up date.

Every Monday at 9:00am

Related workflows

CV screening

Reads every application against one written criteria list and records a pass, a hold, or a reject with the reason, so a strong CV is never lost in an unread inbox.

2 automations

Candidate ranking

Builds one ranked shortlist from scored candidates with a written reason on every entry, so nobody keeps or drops a strong applicant on a hunch.

Write your own

Interview scheduling

Collects panel availability, offers slots that do not clash, and books the interview without an email chain.