Proof Gallery Build

Media / AUTOMATE.md

When a retouch batch is finished, build a gallery from the selected frames plus a lower-resolution preview of the full shoot, then email the link and say when it expires.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

  • Clients choose from a curated set
  • Preview shows the whole shoot
  • Links expire after the delivery window

How it runs

  1. 1. Starts

    When a retouch batch is finished

  2. 2. Reads

    the selected frames

  3. 3. Delivers to

    Email

  4. 4. You decide

    Approve each time, or let the steps you trust run. Your choice.

Why photographers and video teams set this up

A client is sent 900 proofs and replies with 40 file names, half of which are not even in the set. Six weeks later nobody can tell whether they approved version one or version three, so the retouch happens twice.

See the whole job: Client Proofing and Selection

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

  • Change when it runs

    Move it to another day or time, or start it when something arrives, like a new email.

  • Add your own rules

    Limits, exceptions and what good looks like go in the same file, in plain words.

  • Decide what waits for you

    Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It checks and files. Every creative call stays yours.

  • It never deletes on its own

    It checks, lists and files. Deleting or formatting anything waits for your OK.

  • Undo a move you don't want

    Every step is recorded, and files it moved or renamed can be put back.

  • Your drives stay yours

    It works on the folders you point it at, on your computer. Nothing is uploaded to a new library.

Proof Gallery Build

Approve before it sends the email?

ReviewApprove

Before you download.

Where does it run?
On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?
Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?
It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?
Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?
No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Presets and actions in your editor

Repeating the same edit across many files.

They can't check a delivery against an approval or tell you a card didn't copy.

Flowchart automation tools

Moving data between cloud apps.

They rarely reach local drives, and every exception becomes another branch.

Doing it by hand

Knowing exactly what happened.

It is the part of the job that waits until midnight.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Favorites To Approval Sheet

When a client marks a proof as a favorite, add it to the selection sheet with the version and the date, and post the total so the retoucher can start.

When a client marks a proof as a favorite

Proof Round Reminder

When a gallery has been open for five days with no selection, email the client a short reminder naming the two files we still need, and post the update to the producer.

When a gallery has been open for five days with no selection

Related workflows

Culling and Retouch Queue

Turn a finished shoot into one ordered list of the frames worth retouching, with the rest set aside on purpose.

3 automations

Client Delivery Packaging

Build a download package that names every file, states the usage terms, and stops at a size the client can actually receive.

3 automations

Video editing

Keep every cut, review copy, and note under one version number, so the next pass starts from the thing the client actually approved.

1 automation

Start with one job.
Make it your own.

macOS — coming soon
  1. 1

    Get the app

    It runs on your computer, next to your files.

  2. 2

    Add the automation

    Paste the instructions into the app, or save them as a file next to your work.

  3. 3

    Try it, then turn it on

    Run it once and check the result. It only runs on its own once you switch it on.

macOS — coming soon