Folder Structure Audit

Media / AUTOMATE.md

Every Friday at 4:00pm, list the folders under the photo library that do not match our shape, and post the folder name, the file count, and the pattern you suggest.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

  • Off-pattern folders listed
  • File counts per folder
  • Renames proposed before they happen

How it runs

  1. 1. Starts

    Every Friday at 4:00pm

  2. 2. Reads

    the photo library

  3. 3. Delivers to

    Slack

  4. 4. You decide

    Approve each time, or let the steps you trust run. Your choice.

Why photographers and video teams set this up

A shoot turns up in three folders because each assistant named it differently, and the frame list that should say what is on every card never gets written. The producer is the one who chases it, calling three people to work out whether Saturday's 400 frames were delivered or are still on a card. The result is a billed retake, or a job that ships without the family group shots, because nobody could find the folder in time.

See the whole job: Photo organization

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

  • Change when it runs

    Move it to another day or time, or start it when something arrives, like a new email.

  • Add your own rules

    Limits, exceptions and what good looks like go in the same file, in plain words.

  • Decide what waits for you

    Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It checks and files. Every creative call stays yours.

  • It never deletes on its own

    It checks, lists and files. Deleting or formatting anything waits for your OK.

  • Undo a move you don't want

    Every step is recorded, and files it moved or renamed can be put back.

  • Your drives stay yours

    It works on the folders you point it at, on your computer. Nothing is uploaded to a new library.

Folder Structure Audit

Approve before it posts in Slack?

ReviewApprove

Before you download.

Where does it run?
On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?
Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?
It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?
Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?
No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Presets and actions in your editor

Repeating the same edit across many files.

They can't check a delivery against an approval or tell you a card didn't copy.

Flowchart automation tools

Moving data between cloud apps.

They rarely reach local drives, and every exception becomes another branch.

Doing it by hand

Knowing exactly what happened.

It is the part of the job that waits until midnight.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Library Size Report

On the first working day of each month, total up the photo library by month, list the shoots with no delivery or archive date, and email me both numbers.

On the first working day of each month

Start with one job.
Make it your own.

macOS — coming soon
  1. 1

    Get the app

    It runs on your computer, next to your files.

  2. 2

    Add the automation

    Paste the instructions into the app, or save them as a file next to your work.

  3. 3

    Try it, then turn it on

    Run it once and check the result. It only runs on its own once you switch it on.

macOS — coming soon