Doc Review Queue

More / AUTOMATE.md

First Monday of the month, rank docs shared in answers by how often they were used, and post the top five.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

  • Most-used pages reviewed first
  • Repeated questions tracked

How it runs

  1. 1. Starts

    The first Monday of each month

  2. 2. Reads

    docs shared in answers

  3. 3. Delivers to

    Slack

  4. 4. You decide

    Approve each time, or let the steps you trust run. Your choice.

Why busy professionals set this up

Internal documentation is written once and never checked again, so people follow steps for a process that changed last year and only notice after wasting an hour. Search then ranks the stale page above the current one, because freshness is not a signal anybody applies.

See the whole job: Knowledge base freshness review

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

  • Change when it runs

    Move it to another day or time, or start it when something arrives, like a new email.

  • Add your own rules

    Limits, exceptions and what good looks like go in the same file, in plain words.

  • Decide what waits for you

    Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It sorts and reminds. You decide what to do.

  • It never replies for you

    Digests and reminders come to you. Anything that would send a message waits for your OK.

  • Undo what you don't want

    Every step is recorded, and a file it changed can be put back.

  • Only what you connect

    Each automation reaches only the inbox, calendar and notes you give it.

Doc Review Queue

Approve before it posts in Slack?

ReviewApprove

Before you download.

Where does it run?
On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?
Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?
It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?
Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?
No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Built-in rules in your email and calendar

Filing messages by sender or subject.

They can't read what a message asks for, or follow up on it.

Flowchart automation tools

Connecting apps if you build and maintain the flow.

Every exception becomes another branch.

AI chat assistants

Summarizing when you ask.

Nothing happens until you remember to ask.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Page Owner Audit

Pages edited this week with no owner listed, ask the last editor in Slack to add a name and a review date.

When a page is edited without an owner listed

Stale Page Review

Pages untouched for 90 days, ask each owner to confirm, revise, or archive, then send the list of pages with no answer.

90 days after a page was last updated

Related workflows

Decision log capture

Records what was decided, what was rejected, and when the decision should be looked at again.

3 automations

Meeting notes

Turns a recorded call into a written record with the decisions, the open questions, and the owners.

2 automations

Email digests

Sends one short summary of what arrived overnight, split by what needs a decision and what owes a reply.

1 automation

Start with one job.
Make it your own.

macOS — coming soon
  1. 1

    Get the app

    It runs on your computer, next to your files.

  2. 2

    Add the automation

    Paste the instructions into the app, or save them as a file next to your work.

  3. 3

    Try it, then turn it on

    Run it once and check the result. It only runs on its own once you switch it on.

macOS — coming soon