Lead time drift alert

Ops / AUTOMATE.md

Compare supplier lead times with the agreed figure and email the buyer when a supplier drifts more than 20%.

This is the whole automation. Run it as it is, or change any word, including the tools it names.

  • Reorder points corrected for slow suppliers
  • Drift raised before the next buy

How it runs

  1. 1. Starts

    When actual lead time exceeds the agreed figure by 20%

  2. 2. Reads

    supplier lead times

  3. 3. Delivers to

    Email

  4. 4. You decide

    Approve each time, or let the steps you trust run. Your choice.

Why operations teams set this up

Reorder points are set once and never revisited, so the same item either runs out on a Friday or sits in the warehouse for a year. Buyers then chase the symptom with expedite freight and unplanned buys, which is exactly how emergency cost gets built in. Replenishment driven by real demand and real lead time keeps working capital and freight spend in line.

See the whole job: Reorder and replenishment

Use it as is. Or make it yours.

Edit it the way you would edit a note to a colleague. It follows the new version from the next run.

  • Change when it runs

    Move it to another day or time, or start it when something arrives, like a new email.

  • Add your own rules

    Limits, exceptions and what good looks like go in the same file, in plain words.

  • Decide what waits for you

    Mark the steps that need your OK, and let the rest run.

You stay in charge.
At every step.

It checks and drafts. Your team decides what is ordered and sent.

  • No order placed on its own

    Requisitions and supplier notes wait for a buyer to approve and send.

  • Undo what you don't want

    Every step is recorded, and a file it changed can be put back.

  • Only the systems you connect

    Each automation reaches only the folders and apps you give it.

Lead time drift alert

Approve before it sends the email?

ReviewApprove

Before you download.

Where does it run?
On your Mac or Windows computer, in the background. It keeps working after you close its window, and only reaches the folders and apps you connect for each automation.
How does it connect to our CRM and other tools?
Through each app's own connection where it offers one, signed in once by you, or by using the app in a browser the way you would. Each automation gets only the connections you give it, and the tools a page names are examples you can swap for your own.
Does it run when my computer is asleep?
It keeps your computer awake while a job runs and just before a scheduled one. While the computer is closed or off, nothing runs; when it wakes, it checks the inbox, calendar and other sources it watches for anything that arrived meanwhile.
How does my team use it?
Each person who runs automations installs the app. Keep a project in a shared folder, such as Google Drive or a network drive, and teammates can open it and follow every run, while one person owns it and runs it.
Do I need anyone technical to set it up?
No. Download the app, add an automation in plain words, and connect only what that job needs. Nothing runs until you switch it on.

Already have tools for this? Here is the difference.

Your ERP's alerts and rules

Flagging thresholds inside the ERP.

They can't read a supplier's email or a scanned delivery note, or draft the next step.

Flowchart automation tools

Moving data between apps at high volume.

Real-world exceptions multiply branches until the flow is harder to follow than the work.

AI chat assistants

Explaining a document when you paste it in.

Deliveries keep arriving while nobody is asking, and the procedure lives in a chat.

AUTOMATE.md

Your routine, written in plain words. It runs on its own, follows your rules, handles the exceptions a flowchart can't, and asks you when it matters. The file stays yours, whichever AI model runs it.

Other setups for the same job.

Reorder point draft

Every weekday at 7am, compare on-hand stock to reorder points and post one line per item that needs a requisition.

When on-hand stock falls below the reorder point

Stockout risk summary

Every Monday at 7am, rank at-risk items by demand value and email the top ten to the buying team.

Every Monday at 7:00am

Related workflows

Inventory alerts

Warns the buyer when projected stock crosses its reorder point, so a shortage is planned for instead of discovered on a customer's order.

2 automations

Purchase order intake

Turn incoming purchase orders into clean, approved records before they reach the supply base.

4 automations

Supplier performance review

Score suppliers on delivery, quality and price with the same evidence at every review.

3 automations

Start with one job.
Make it your own.

macOS — coming soon
  1. 1

    Get the app

    It runs on your computer, next to your files.

  2. 2

    Add the automation

    Paste the instructions into the app, or save them as a file next to your work.

  3. 3

    Try it, then turn it on

    Run it once and check the result. It only runs on its own once you switch it on.

macOS — coming soon